Incident Information Reporting Tool

An incident has occurred:
1. Take care of the injured/find a safe place.
2. Preserve and document the evidence/take photos if appropriate.
3. Complete an incident report and notify your local council.

Timely, clear, concise, and complete incident reports allow for an appropriate response and an opportunity for analysis while promoting continuous improvement of our programs. You can report incidents, near misses, and youth protection / membership infraction incidents to your local council or enter them yourself.
 

So, how do I report an incident?

• Gather the facts using the tools below.

Incident Information Reporting Tool

Use this tool to report all injuries, illnesses, and incidents during Scouting activities or on council-owned properties that require the intervention of a medical provider beyond basic Scout-rendered first aid. | Download

Youth Protection/Membership Infraction Information Reporting Tool

Use this tool to report all allegations of abuse, violations of BSA guidelines or policies, inappropriate behavior by a Scout/Scout leader/parent/other. | Download

Near Miss Incident Information Reporting Tool

Use this tool to report near misses in programs such as COPE and climbing activities. A near miss is an incident that did not result in injury, illness, or damage by definition but that had the potential to have done so.  Near misses with clear  lessons learned can bring to light opportunities to improve safety performance or program practices. | Download

Then

  • Report the incident to Greater New York Councils – safety@nycscouting.org
  • In the event of serious injury or fatality contact Deputy Scout Executive Chris Guarnierre at 1-(347)-809-1100

OR

  • In an emergency if timely council contact cannot be made, you can also enter an incident yourself by following this link. Emergency Reporting

Incident Reporting

 

Near Miss Video

 

US Coast Guard Required Reporting:

Federal law requires the operator or owner of a recreational vessel to file a boating accident report with the State reporting authority if the recreational vessel is involved in an accident that results in any of the following:
  • A person dies
  • A person is injured and requires medical treatment beyond “Scout rendered first aid.”
  • A person disappears from the vessel under circumstances that indicate death or injury
  • Damage to vessels and other property totals $2,000 (lower amounts in some states and territories).
  • The boat is destroyed.

    *Or if you are entering a Youth Protection/Membership Infraction report, follow the same steps as in the incident reporting video above and select “Membership Infraction” after you leave the welcome screen.

    Crisis Communications Support:

    Even though a crisis may be local, the impact to your council and the organization can be impactful and far-reaching. That’s why it is important to immediately engage the BSA’s Crisis Communications support team by emailing PR@scouting.org as soon as you become aware of a situation, even if media is not yet involved. The team will respond quickly to support you with the needed communications so that you can focus on the incident at hand. Important note: Contacting the crisis team alone does not qualify as filing an incident report.

    Occupational Injury Reporting:

    All employers are required to notify OSHA when an employee is killed on the job or suffers a work-related hospitalization, amputation, or the loss of an eye. An in-patient hospitalization, amputation, or eye loss must be reported within 24 hours.

    *All fatalities must be reported within eight hours.

    To Make a Report

    • Call the nearest OSHA office.
    • Call the OSHA 24-hour hotline at 1-800-321-6742 (OSHA).
    • Report

    Be prepared to supply the following: the business name; names of employees affected; the location and time of the incident, a brief description of the incident; and the name and phone number of the contact person.

This requirement is the same regardless of vessel makeup: sail, canoe, paddleboard, kayak, and powerboat.

For information on how to file this federally required accident report, click here. 

Find FAQ here from Scouting.org

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